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Accounting Module

The Accounting module provides double-entry bookkeeping built directly into your ERP. It shares the same customers, vendors, invoices, and expenses as the rest of the platform — no separate accounting software required.

Navigate to the Accounting menu in the top navigation bar to access all accounting features.

Module required

The Accounting module must be enabled for your tenant. Contact your service provider if you do not see the Accounting menu.

Chart of Accounts​

Go to Accounting → Chart of Accounts to set up and manage your accounts.

Account structure​

Each account has:

FieldDescription
Account No.Unique identifier (e.g. 10110)
NameDescriptive name (e.g. Freight Revenue — Local)
CategoryIncome · Cost of Goods Sold · Expense · Assets · Liabilities · Equity
TypePosting — receives GL entries · Heading — organises the CoA only
D/CNormal balance side: Debit · Credit · Both
BalanceRunning balance computed from posted GL entries

Setting up Tanzania Standard CoA​

The platform includes a pre-built Chart of Accounts tailored for Tanzania logistics businesses. It covers freight revenue, customs & forwarding, operational expenses, driver allowances, LATRA/SUMATRA fees, and standard financial accounts.

To seed it:

  1. Go to Accounting → Chart of Accounts
  2. Click Set up Tanzania Standard CoA
  3. Confirm — the system adds all accounts that don't already exist (existing accounts are never overwritten)

The Tanzania Standard CoA includes approximately 70 accounts across all six categories. You can add, edit, or block accounts after seeding to match your specific business.

Adding accounts manually​

  1. Click + Add Account
  2. Enter an account number and name
  3. Select the category, type (Posting or Heading), and normal balance side
  4. Save

Blocking an account​

Blocked accounts cannot receive new postings but their GL history is preserved. Use this instead of deleting when you retire an account.

Click the ⊘ icon on any account row to block it. Click ✓ to unblock.

Viewing the balance​

The Balance column shows the running balance for each posting account, computed from all posted GL entries. Drill down into the GL entries for any account by clicking the 📒 icon — this opens the General Ledger filtered to that account.

note

Balances show — until the first journal entry is posted to the account.

Journal Entries​

Go to Accounting → Journal Entries to create and post manual journals.

Double-entry rules​

Every journal must balance: total debits must equal total credits before posting. The system enforces this — the Post button is disabled on any unbalanced journal.

Creating a journal​

  1. Click + New Journal
  2. Enter a description (e.g. "Monthly accruals — June 2026") and a posting date
  3. Add journal lines:
    • Select an account from the Chart of Accounts
    • Enter either a Debit or Credit amount (not both on the same line)
    • Optionally add a line description
  4. Add more lines with + Add Line until the journal balances (the indicator turns green ✓)
  5. Click Save Draft

Posting a journal​

A Draft journal can be edited freely. Once you are satisfied:

  1. From the Journal Entries list, click Post on the draft row
  2. Or open the journal in edit mode and click Post Journal (only shown when balanced)

Posting creates immutable GL entries — one per journal line — and marks the journal as Posted. Posted journals cannot be edited.

Voiding a draft​

Click Void on any Draft journal to cancel it. Void journals are retained for audit trail purposes but cannot be edited or posted.

Posting is permanent

Once a journal is posted, it cannot be edited or deleted. To correct a posted journal, create a reversal journal with the opposite debits and credits.

General Ledger​

Go to Accounting → GL Entries to view the complete posting history.

GL entries are immutable — they are created automatically when journals are posted and cannot be edited or deleted.

Filtering entries​

Use the filter bar to narrow the view:

  • Account — select any posting account from the Chart of Accounts
  • Document Type — Invoice · Payment · Credit Memo · Expense · Journal · Payroll
  • Date range — from and to dates

Drilling down from the Chart of Accounts​

Click the 📒 icon next to any posting account in the Chart of Accounts to jump directly to the General Ledger filtered to that account. This shows every transaction that has ever hit that account.

Entry columns​

ColumnDescription
No.Sequential GL entry number
DatePosting date
TypeDocument type (Invoice, Journal, etc.)
DocumentSource document number
AccountAccount number and name
DescriptionTransaction description
DebitDebit amount
CreditCredit amount

Coming soon​

FeaturePhaseStatus
Financial Reports (P&L, Balance Sheet, Trial Balance, VAT Report)Phase 4Planned
Bank Accounts & ReconciliationPhase 6Planned
Auto-posting from invoices and expensesPhase 3bPlanned